Mandatory Incident Reporting

The health, safety, and security of faculty, staff, and students is a top priority of Virginia Tech. To provide assistance to university-supported global travelers during or after an incident, Virginia Tech Policy 1070: Global Travel Policy, requires that travelers report incidents while on university-supported travel.

Travelers requiring immediate assistance should call or message Global Safety & Risk Management at (540) 750-5747. Travelers that are no longer in an emergency situation and are reporting an incident can use this reporting form.

Global Safety & Risk Management will in turn report, or assist the traveler in reporting, to other relevant offices on campus. This may include reporting to offices as required by other university policies or statutory requirements, including the Clery Act, Title IX, Worker’s Compensation, OSHA, and Finance. Examples of incidents that shall be reported include, but are not limited to, the following:

• Arrest or charged in a local legal system, to include arrest, citation, detention, or summons.
• Assault (non-sexual violence): any event where there was a physical attack, with or without a weapon.
  
• Assault/Harassment/Stalking (sexual violence): report by a Responsible Employee as defined in Policy 1026 of any sexual act directed against another person without that person’s consent, as defined by Virginia Tech Policy 1025: Policy on Harassment, Discrimination, and Sexual Assault and Policy 1026: Policy on Title IX Sexual Harassment and Responsible Employee Reporting.
• Damage to University Property, including Theft, Confiscation, & Loss: Damage to university owned, leased or rented property, including buildings, equipment, and supplies. Temporary or permanent taking of university property from the possession or constructive possession of a university-supported traveler or from a university facility. 
  
• Death of a university-supported traveler or dependent.
• Identity-Based/Hate Violence: an offense committed against a person or property which is motivated, in whole or in part, by the offender’s bias, negative opinion, or attitude toward a group of persons based on their race, gender, religion, disability, sexual orientation, gender identity, ethnicity, or national origin.
  
• Kidnapping: the taking of a person against his/her will from one place to another when the person so taken does not have freedom of movement, will or decision through violence, force, threat, or intimidation.
• Mental Health Distress: a mental health event that involves emergency response support, suicide risk, attempted suicide, program departure, hospitalization, or a mental health event that requires additional support.
  
• Missing Person: any event of a traveler missing/overdue for the amount of time which meets the local threshold for involvement of local law enforcement, or no longer than 24 hours. 
• Neglect or Abuse of a Minor: any violations of Virginia Tech Policy 4815: Minors at Virginia Tech.
  
• Physical Health, Injury or Illness: injury or illness that resulted in hospitalization, early conclusion of travel, or interruption to planned work or studies. Immediately report significant injuries (loss of a limb, loss of sight, etc.). Immediately report all injuries and communicable diseases that potentially occur during an employee’s course and scope of employment.
• Robbery/Burglary: taking or attempting to take anything of value by the use of threat or force from the care, custody or control of a person (robbery) or unlawful entry of a structure to commit a felony or a theft (burglary). 
  
• Vehicle Accidents and other modes of transportation: any accident involving a mode of transportation owned, insured, operated, or utilized by the university, an employee, or a student regardless of the extent of damage.