If any university funds are supporting your travel and/or if your travel is for university business (i.e., conference, data collection for faculty advisor, business meetings, training, etc.), see your department’s Fiscal Technician for assistance with a Travel Pre-Approval in Emburse Enterprise.
If you are pursuing research, an internship or externship, or fieldwork abroad that applies to your major, minor, or academic degree (for credit or not for credit), you must register your experience with Virginia Tech’s Global Education Office by doing the following:
You will need to self-enroll if you are doing independent research, an externship, internship, fieldwork, or going to an international conference.
You will be auto-enrolled if you are participating in a Virginia Tech faculty-led program. Our Global Safety office will enroll your group in CISI global travel insurance 30-45 days before your departure. CISI insurance is included with your program fee. If you need a letter verifying insurance coverage for a visa application prior to group enrollment, contact VTGlobalSafety@vt.edu.
Send your international phone number and emergency contact at your destination to vtglobalsafety@vt.edu.
Check your passport expiration date! Many countries require passports to be valid for six months after your planned return date. Virginia Tech’s Passport Acceptance Facility is available to assist.
Confirm required entry documents (visa, proof of insurance, etc.).
Talk to your health care provider about any medications, concerns, or contingency plans.
Notify your bank and credit card companies that you will be traveling.
Consider travel insurance for personal expenses (flights, hotels, train tickets, etc.).
Ensure you will have access to sufficient funds in case of an emergency.
Make copies of important documents.
Copy your emergency contacts into your phone and in your wallet.
Review information on your destination from the U.S. Department of State, to include advisories, local laws, entry requirements, and other guidance. If you want more details, review your destination's security report.
