If any university funds are supporting the travel, see your department’s Fiscal Technician for assistance with a Travel Authorization / Pre-Approval in Emburse Enterprise.
Before You Go
Register your travel (see above).
Enroll in the mandatory global travel insurance with CISI
You will need to self-enroll if you are conducting research, going on an externship or internship, or attending an international conference.
You will be automatically enrolled in the mandatory insurance 30-45 days before your departure if you are:
A participant in a VT faculty-led program. (CISI insurance is included with your program fee.)
A participant in a third-party, direct-enroll, or exchange program. (Your student account will be billed.)
Going abroad with a co-curricular group, such as VT Engage, athletics, or a program approved by the Global Non-Credit Approval Committee (GNAC). (Billing depends on the program.) If you are being auto-enrolled and need a letter verifying insurance coverage for a visa application, contact VTGlobalSafety@vt.edu.
Send your international phone number and emergency contact at your destination to vtglobalsafety@vt.edu.
Check your passport expiration date! Many countries require passports to be valid for six months after your planned return date. Virginia Tech’s Passport Acceptance Facility is available to assist.
Confirm required entry documents (visa, proof of insurance, etc.).
Talk to your health care provider about any medications, concerns, or contingency plans.
Notify your bank and credit card companies that you will be traveling.
Consider travel insurance for personal expenses (flights, hotels, train tickets, etc.).
Ensure you will have access to sufficient funds in case of an emergency.
Make copies of important documents.
Copy your emergency contacts into your phone and in your wallet.
Review information on your destination from the U.S. Department of State, to include advisories, local laws, entry requirements, and other guidance. If you want more details, review your destination's security report.
