University Employees Going Abroad
- Register your travel by submitting a Pre-Approval in Chrome River (see the Controller’s International Travel website for details).
- Taking students with you (conference, business meeting, etc.)? Connect them with your department's Fiscal Technician for assistance with their Pre-Approval in Chrome River.
- Leading a group of students abroad? Follow these program proposal procedures:
- Register your travel (see above).
- Enroll in the mandatory insurance with CISI that covers medical and security emergencies.
- Send your international phone number and emergency contact at your destination to vtglobalsafety@vt.edu.
- Enroll in the U.S. Department of State’s Smart Traveler Enrollment Program (STEP).
- Check your passport expiration date! Many countries require passports to be valid for six months after your planned return date. Virginia Tech’s Passport Acceptance Facility is available to assist.
- Confirm required entry documents (visa, proof of insurance, etc.).
- Talk to your health care provider about any medications, concerns, or contingency plans.
- Notify your bank and credit card companies that you will be traveling.
- Ensure you will have access to sufficient funds in case of an emergency.
- Make copies of important documents.
- Copy your emergency contacts into your phone and in your wallet.
- Review information on your destination from the U.S. Department of State, to include advisories, local laws, entry requirements, and other guidance. If you want more details, review your destination's security report.
- Review information on your destination from the Centers for Disease Control and Prevention to understand public health advisories and vaccine requirements.
- Consider travel insurance for personal expenses (flights, hotels, train tickets, etc.).
- Learn about your destination’s culture (food, language, social norms, etc.).
- Register your travel (see above).
- Enroll in the mandatory insurance with CISI that covers medical and security emergencies.
- Send your international phone number and emergency contact at your destination to vtglobalsafety@vt.edu.
- Enroll in the U.S. Department of State’s Smart Traveler Enrollment Program (STEP).
- Check your passport expiration date! Many countries require passports to be valid for six months after your planned return date. Virginia Tech’s Passport Acceptance Facility is available to assist.
- Confirm required entry documents (visa, proof of insurance, etc.).
- Talk to your health care provider about any medications, concerns, or contingency plans.
- Notify your bank and credit card companies that you will be traveling.
- Ensure you will have access to sufficient funds in case of an emergency.
- Make copies of important documents.
- Copy your emergency contacts into your phone and in your wallet.
- Review information on your destination from the U.S. Department of State, to include advisories, local laws, entry requirements, and other guidance. If you want more details, review your destination's security report.
- Review information on your destination from the Centers for Disease Control and Prevention to understand public health advisories and vaccine requirements.
- Consider travel insurance for personal expenses (flights, hotels, train tickets, etc.).
- Learn about your destination’s culture (food, language, social norms, etc.).